414350 Clerk II SEMS

414350 Clerk II SEMS
Job Title:
Clerk II SEMS
Wage/Hour Status: Hourly, Non-Exempt
Reports to:
Principal/Assistant Superintendent
Special Education
Pay Grade:
304
Date Revised:
October 17, 2013
Dept/School: Assigned Campuses/Central Office
Primary Purpose
Updates, verifies, and maintains Special Education information and records.
Qualifications
Education/Certification
High school diploma or GED certificate
Special Knowledge/Skills
• Passing scores on District’s clerical tests
• Excellent organization, communication, public relations, and interpersonal skills
• Knowledge of computers and software applications
Experience
Two years related experience
MAJOR RESPONSIBILITIES AND DUTIES
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Receives and logs in Special Education referrals for assigned campuses.
Processes, maintains, and files eligibility folders for assigned campuses.
Completes and updates forms and mails to data entry.
Assists with PBMAS data compilation.
Assists Campus Attendance Clerks by ensuring PEIMS data is reported for inputting.
Assists Diagnostician by inputting data into the Special Education Atom.
Processes requests from other Special Education offices and districts, and distributes appropriate
school records to school personnel.
Changes and modifies data currently active in the computer system at the Special Services Center for
assigned campuses.
Ensures special education records are requested and received for special education students transferring
to the District.
Sends forms to be completed by physicians’ offices for assisting diagnosticians to complete eligibility
reports.
Responds to telephone requests for information from eligibility folders for persons who are entitled to
access information.
Assists office clerical staff by providing pertinent information and answering telephone calls.
Maintains list of students recommended for and requiring ESY and transportation.
Prepares appropriate folders for microfilming, or to be archived.
Reorganizes transfer folders from feeder schools to middle and high schools.
Types and submits transportation data to the Transportation office.
Supervisory Responsibilities
None
414350 Clerk II SEMS
Equipment Used
LAN Computers, file server, printer, fax machine, copier, typewriter, and calculator.
Physical and Mental Job Requirements
Mental Demands/Physical Demands/Environmental Factors
Works with frequent interruptions; maintains emotional control under stress; occasional prolonged and
irregular hours; repetitive hand motions, prolonged use of computer.
Terms of Employment
221 days; hourly rate to be established by the Board of Trustees
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not
an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Approved:
_____________________________________________________________
Job Title:
_____________________________________________________________
Date:
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Approved:
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Job Title:
_____________________________________________________________
Date:
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The El Paso Independent School District does not discriminate in its educational programs or employment practices on
the basis of race, color, age, sex, religion, national origin, marital status, citizenship, military status, disability, genetic
information, gender stereotyping and perceived sexuality, or on any other basis prohibited by law. Inquiries
concerning the application of Titles VI, VII, IX, and Section 504 may be referred to the District compliance officer,
Patricia Cortez, at 230-2033; Section 504 inquiries regarding students may be referred to Cecilia Whiteman at 2302836.
El Distrito Escolar Independiente de El Paso no discrimina en los programas de educación o en prácticas de empleo
usando el criterio de raza, color, edad, sexo, religión, origen nacional, estado civil, ciudadanía, estado militar,
discapacidad, información genética, estereotipo sexual o sexualidad percibida, u otra práctica prohibida por la ley.
Preguntas acerca de la aplicación del título VI, VII o IX, y la Sección 504 pueden ser referidas al oficial del distrito,
Patricia Cortez al 230-2033; preguntas sobre 504 tocante a estudiantes pueden ser referidas a Cecilia Whiteman al 2302836.