426040 Director Secretary - Instructional Services, TIS Page 1 Job

426040 Director Secretary - Instructional Services, TIS Page 1 Job

426040 Director Secretary - Instructional Services, TIS
Page 1
Job Title:
Director Secretary
Wage/Hour Status: Hourly, Non-Exempt
Reports to:
Director, Instructional Services
Pay Grade:
306
Date Revised:
June 6, 2004
Dept/School: Technology & Information Systems
Primary Purpose
Assists department staff by answering telephones and directing messages, typing and filing,
scheduling appointment and processing reports. Enters and maintains budget and personnel data.
Qualifications
Education/Certification
High school diploma or GED certificate
Special Knowledge/Skills
• Passing scores on the district clerical tests
• Ability to operate specific computer-related equipment
• Ability to operate general office equipment
• Ability to record and transcribe minutes of meetings
• Ability to create and maintain training schedules for department personnel
• Ability to operate a typewriter and desktop computer
• Knowledge of Microsoft Office Suite, Database software
• Knowledge of district policy and procedures regarding personnel
• Excellent organization, communication, public relations and interpersonal skills
• Knowledge of PC and Macintosh computer operating systems
Experience
Three years clerical or secretarial experience
Two years experience as a personal secretary
Major Responsibilities and Duties
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Performs computer tasks to generate office documentation, records, and correspondence.
Maintains, organizes, and files department records.
Maintains calendar of training events for office.
Coordinates communication between office and campuses.
Submits and processes weekly payroll documents.
Assists the department supervisor with the production of reports and documents.
Works independently receiving a minimum of detailed supervision and guidance.
Schedules appointments and maintains a schedule for supervisor.
Provides instructions to other employees under the supervisor’s direction.
Performs other duties as may be required by Supervisor.
Supervisory Responsibilities
Supervises subordinate clerks
Equipment Used
LAN Computers, printer, fax machine, copier, typewriter, adding machine, and calculator.
426040 Director Secretary - Instructional Services, TIS
Page 2
Physical and Mental Job Requirements
Mental Demands/Physical Demands/Environmental Factors
Works with frequent interruptions; maintains emotional control under stress; occasional prolonged and
irregular hours; repetitive hand motions, prolonged use of computer.
Terms of Employment
221 days; hourly rate to be established by the Board of Trustees
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not
an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Approved by
Reviewed by
Executive Director, TIS
Date
July 29, 2004
Date
The El Paso Independent School District does not discriminate in its educational programs or employment practices on
the basis of race, color, age, sex, religion, national origin, marital status, citizenship, military status, disability, genetic
information, gender stereotyping and perceived sexuality, or on any other basis prohibited by law. Inquiries concerning
the application of Titles VI, VII, IX, and Section 504 may be referred to the District compliance officer, Patricia
Cortez, at 230-2033; Section 504 inquiries regarding students may be referred to Cecilia Whiteman at 230-2836.
El Distrito Escolar Independiente de El Paso no discrimina en los programas de educación o en prácticas de empleo
usando el criterio de raza, color, edad, sexo, religión, origen nacional, estado civil, ciudadanía, estado militar,
discapacidad, información genética, estereotipo sexual o sexualidad percibida, u otra práctica prohibida por la ley.
Preguntas acerca de la aplicación del título VI, VII o IX, y la Sección 504 pueden ser referidas al oficial del distrito,
Patricia Cortez al 230-2033; preguntas sobre 504 tocante a estudiantes pueden ser referidas a Cecilia Whiteman al 2302836