general instructive

GENERAL INSTRUCTIVE
GENERAL INFORMATION FOR THE ENTRY OF MERCHANDISE
TO THE FREE TRADE ZONE IN PLAZA MAYOR MEDELLIN
Aiming to facilitate the permanence in the event, fair, exhibition and/or convention
will be explained the required procedure by The National Tax and Customs Office
(DIAN) in order to enter your goods to the Free Zone of Plaza Mayor Medellin. The
mentioned Free Zone counts with a determined state of being in force, which is
described under the Resolution N ° 11135 of December 22, 2014 declared by The
National Tax and Customs of Colombia, in which Plaza Mayor Medellin Conventions
and Exhibitions Center is dictated as a Special Permanent Free Zone of Services.
What is a Free Trade Zone? Consists of delimited geographical areas within the
National Customs Territory, where the development of industrial activities of goods
and services or even commercial activities under special regulations on taxation,
customs and international trade takes place.
Why Plaza Mayor Medellin offers its Special Permanent Free Trade Zone of Services?
In order to participants of the different events, clients and both: national and
international exhibitors of the fairs, exhibitions and/or conventions, could easily enjoy
an international platform of business negotiations free of taxes for merchandise
coming from abroad, while those goods occupy the installations of our Fairground.
Also, with the purpose to provide celerity and quickness of the demanded formalities
from ports and airports of the merchandise to exhibit and its subsequent distribution;
thus, minimizing costs and accessing comfortable and proper times from the center of
the city in case of partial or total nationalization.
Plaza Mayor Free Zone transforms a common Fairground into a favorable strategy for
all parties involved, providing the best service and expertise in the support and advice
in the respective events, taking the Franco regime for advantage. Consequently,
allowing exhibitors to enter the goods to the country without having to perform in
previous legal procedures of temporal or total imports in order to be legally able to
participate in any of the different existing events within our Fairground.
CONSIGNEE OF THE AIR WAY BILL / OR SHIPMENT
All merchandise with destiny to any event that takes place in Plaza Mayor must clearly
indicate in the supporting documents as well on the packaging and external
identification package, the following information:
PLAZA MAYOR MEDELLIN CONVENCIONES Y EXPOSICIONES S.A NIT.890.909.297-2
CALLE 41 N. 55 - 80 (CONVENCIONES)
CALLE 41 N. 55 - 35 (EXPOSICIONES)
PHONE (574) – 261 72 00 / EXT. 7293; 7207
EVENT, EXHIBITION OR FAIR:
NAME OF THE EXHIBITING COMPANY IN THE EVENT:
PABILLION:
STAND: N °
PLAZA MAYOR FREE TRADE ZONE COORDINATOR: JOSE LUIS CORTISSOZ M.
MERCHANDISE IN: O.T.M / DTA / CABOTAGE / (It is chosen according to the specific
case)
NOTIFY TO: Please write down the name and telephone number of the person who
will receive the notification of the merchandise arrival. Besides, contact of the
responsible customs broker of the goods during its permanence in the Free Zone.
TO THE OPERATOR AGENT OF THE O.T.M.
PHONE:
Taxpayer Identification Number (TIN) N °
MEDELLIN – COLOMBIA.
In case of international carrier deliveries such as DHL, UPS, FEDEX and/or TNT, you
must to bear in mind that the entry of the merchandise to the country is made through
Bogotá D.C, where the customs broker will have only 48 hours to proceed with the
cabotage (In order to continue its delivery until the final destination).
The mentioned service is meant to be hired from the origin destiny to the Free Zone
Plaza Mayor. Ensuring unique costs of the complete chain, what must be taken into
account is that SENDING GOODS THROUGH THOSE INTERNATIONAL COURIER
DELIVERY SERVICES DOES NOT INCLUDE THE TOTAL TRANSPORT COST FROM ORIGIN.
If the taken decision is to send the merchandise through any of the above mentioned
international transport, and in order to avoid those goods to be transferred to the
Customs National Transit and also to avoid engaging with nationalizing procedures,
you ought to properly follow the entire logistic plan of the merchandise, in which our
Free Zone has no duty to release it, neither engage with its costs responsibilities.
INSTEAD WE COULD SUGGEST THE CONTACT OF A CUSTOMS BROKER, WHO WILL BE
ABLE TO FOLLOW ALL THE REQUIREMENTS BASED ON KNOWLEDGE BEFORE THE
ENTRT OF GOODS AND/OR ITS DEPARTURE FROM ORIGIN.
ENTRY TO PLAZA MAYOR MEDELLIN
Once your merchandise begins its shipment you must report and inform to Plaza
Mayor both the NATIONAL AND INTERNATIONAL transit and tracking number, as well
as product details such as the commercial invoice (if the merchandise comes from
abroad); you and/or your customs broker must be present at the merchandise arrival
in order to properly proceed with the respective landing, the forklift contract service,
and the mandatory documents according to the merchandise mode of entry to the
country. According to the type of goods that will enter the Fairground, must be
previously filled up and signed by the person responsible to provide the supporting
information to the DIAN through the given application form by The Free Zone.
Good coming from abroad to Plaza Mayor, will enter the Free Zone warehouse, where
the exhibitor and/or delegate will be allowed to take them, only once the inspection
documents and mandatory application forms of the merchandise entry to the Free
Zone are duly completed. Plaza mayor, from the day of entry of the merchandise, will
charge an amount of warehouse service per day (COP $60 plus included VAT per Kg.
each day, with a storage minimum of COP $310.000 plus VAT), offering days with no
warehouse charge which are the days before, during and after the event.
Merchandise that still remain two weeks after the event, will automatically incur into a
fractional charge per month of COP $ 250.000 plus VAT, per each used square meter.
PLAZA MAYOR MEDELLIN IS NOT RESPONSIBLE FOR FREIGHT COSTS OF TRANSPORT
NEITHER IMPORTS. EACH EXHIBITOR WILL NEGOTIATE WITH HIS/HER RESPECTIVE
CUSTOMS BROKER. PLAZA MAYOR WILL BE ABLE TO GIVE ADVICE ABOUT THE
IMPORT PROCESS, AND TRANSIT WITHIN OUR FREE ZONE AND ALSO PURPOSE THE
TYPE OF INCOTERMS WITH OUR ALLIES TO PICK UP THE MERCHANDISE IN ORIGIN.
Under the pertinent aims, will be related the application forms that must be filled up
to the entry of the merchandise. It is mandatory to send in advance the mentioned
forms duly completed of the respective national or nationalized merchandise. Also, in
order to avoid messed up the documents must not be sent with the carrier.
THE PROCESSING OF THESE FORMS IS MANDATORY AND WILL BE REQUIRED BY THE
CUSTOMS AND THE FREE ZONE COORDINATION IN PLAZA MAYOR MEDELLIN. IT MUST
BE DONE IN ADVANCE OF THE MERCHANDISE ENTRY, AND NOT AT THE WAY OUT.
THE APPLICATION FORMS WILL BE SHARED IN ADVANCE ONCE IS ESTABLISHED THE
FIRST CONTACT WITH US BY PHONE OR EMAIL, IN WHICH WE WILL PROVIDE ADVICE
ABOUT THE TYPE OF APPLICATION FORM YOU OUGHT TO FULLFILL DEPENDING TO THE
TYPE OF MERCHANDISE.
All those products coming to the Fairground from abroad must be related and
supported with its commercial invoice at FOB value.
To further information about the entry, you may contact the office Director of The
Special Permanent Free Zone of Services in Plaza Mayor Medellin.
Phone (574) 261 72 00 – EXT. 7293
Fax (574) 232 03 30
E-mail: [email protected]; [email protected];
IN ORDER TO LEAVE THE PLAZA MAYOR SPECIAL PERMANENT FREE ZONE OF
SERVICES:
Once the event finishes, The Free Zone of the Fairground, will provide you the signed
output application form. Thus, you will be able to take your merchandise under the
DIAN requirements. If you have entered the merchandise under the traveller regime
and/or as a personal luggage, make sure that the day that you are going to leave
Colombia you have the temporal import form that was given (at the custom office
when you entered the country), in order to culminate the compromise that you have
got with the DIAN at the airport.
If your merchandise entered the country without being nationalized, you can in our
Plaza Mayor Free Zone, promptly nationalize, leave it to free disposition of destruction,
(in which must be send an authorization letter specifying the intention to abandon the
merchandise), nationalize it temporally, nationalize it partially, or start the shipment
process to send it abroad again.
WAREHOUSE
Plaza Mayor Medellin, will charge an amount of money due to the storage of the
merchandise. The warehouse service is exclusively to international exhibitors, who
enter under the Franco regime. The payment counts from the arrival day of the
merchandise, until one week after the event had finished, with a cost of COP $60 per
Kg each day, with a minimum of COP $310.000 plus included VAT, cost that is under
the exhibitor or custom broker responsibility.
Advertisement material and samples and/or destruction with previous inspection, will
be allowed to abandon the Free Zone warehouse by paying a minimum value of COP
$310.000 plus included VAT/ per each entered merchandise.
A couple of weeks after the event, the merchandise continuously expected to be in
storage, will immediately incur into a charge of COP$ 250.000 per square meter
occupied by the merchandise each month to the responsible of the goods.