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exhibitor guidelines & terms 1. MHA'sofficialtradeshowcontractor,BH&L Decorating,willprovidealldrayageservices requiredbyexhibitors.Allfreightarrangements andrequestsforadditionalboothmaterialswillbe handleddirectlybythecontractor.Chargesfor additionalmaterialsaretheresponsibilityofyour company.Exhibitorservicekitswillbesenttoall confirmedexhibitors. 2. Set-Up.Sunday,April15th,2012,9am-5pm Allboothsmustbereadyforfinalinspectionbyshow managementat10amMonday,April16th.Eachbooth musthaveacompanyrepresentativeintheboothat thetimeoffinalinspection. 3. Tear Down beginsonTuesday,April17thafter 3:00pm.Nocompanymaydismantletheirbooth priorto3:00pm. 4. Services suchasfoodpreparation,glassware/ servingware,water,orice,etc.,willbeprovidedby thehotelandchargeddirectlytotheexhibitor. Aformwillbeprovidedaspartoftheexhibitor servicekit. 5. Outside Demonstrations. Displayor demonstrationitemsoutsidetheexhibitareaor schedulingofprivatefunctions,cocktailparties, specialevents,etc.duringtheperiodofthemove-in, showdaysormove-out,willbeallowedonlywiththe expresswrittenpermissionofMHA.Modelshired foryourboothspacemaynotwalktheaislesofthe showrepresentingorpromotingacompanyproduct. Nocanvassing,advertising,displayordemonstration itemswillbepermittedoutsidethecompany’sown exhibitarea.Nomaterialsorsignsshallbepasted, nailedortackedtodrapesorwallsoftheexhibithall. 6. MHA reservestherighttorefuseexhibitprivileges toanycompany. 7. All booths must be prepaid in full. An“ExhibitorServiceKit”forboothset-up/tear downservicesandtheorderingofadditionalbooth materialswillbeforwardedtothecompany’s designatedrepresentativeapproximately45days priortotheconvention. 8. A Cancellation Fee willbeassessedonall cancellationsasfollows:90days–75%refund;60 days–50%refund;30days–norefund. Allcancellationsmustbeinwriting. 9. Booth Assignments, Arrangements or Exhibits. MHAreservestherighttoassign, designateorchangeboothlocation.MHAalso reservestherighttoreleaseanyconfirmedbooth spacethatremainsunpaid30daysaftertheinvoice duedate. 10. The Participation Feeisbaseduponoccupancy bytheexhibitor.Ifacompanywishestoshare exhibitspaceitmustobtainpermissionfromMHA. Therewillbeanadditionalchargeof$200for eachadditionalexhibitorsharingthesamespace (maximumoftwocompaniesperbooth).Thisextra feeprovidesfortheinsertionoftheexhibitor’sname intheofficialconferenceprogramandaseparate exhibitsign.Checksfortheexhibitfeeshouldbe payabletoMHA/Exhibits. 11. Exhibitor’s Responsibility. Arepresentative mustbepresentinboothatalltimesduringthe regularhoursofthetradeshow.Anexhibitor oftheshow,hisagentsoremployeesmaynot enteranotherexhibitor’sboothspacewithout permission.Exhibitorsshallabidebyandobserve alllaws,rulesandregulationsoffederal,state,and citygovernmentsaswellastheconventionfacility. Alldecorations,electricalwiringandfixturesmust conformtoregulations. 12. Uncontrollable Eventualities.Reasonable precautionagainstdamagesorlossbyfire,water,theft andotheremergencieswillbetaken,butMHAdoesnot guaranteeorinsuretheexhibitoragainstlossbyreason thereof.Incasethepremisestobeusedbyexhibitor shallbedestroyedbyfire,orbytheelements,orbyany othercause,orincaseanyothercircumstancesmake itimpossibleforMHAtopermitthesaidpremisesto beoccupiedbysaidexhibitorforusehereinspecified, thenandthereupon,thisagreementshallterminateand thesaidexhibitorshallwaiveanyclaimfordamagesand compensation.ItisagreedthatMHAreservestheright toretainsuchpartofthepaymentsmadebyexhibitors forboothspaceaswouldbenecessarytocoverall expensesincurredbyMHAincidentaltotheopeningof theshowuptothetimeofanycancellation. Direct all inquiries to: MHA/ExHiBiTS P.O.Box1659|Sausalito,CA94966 415.332.1903phone|415.332.9457fax [email protected]