ACPS FY 2016 Combined Funds Budget

FY 2016 Proposed Budget
Alexandria
d i City
Cit Public
P bli Schools
S h
Alexandria, Virginia (USA)
http://www.acps.k12.va.us/
School Board
Karen A. Graf, Chairman
Christopher J. Lewis, Vice Chairman
Kelly C. Booz
Ronnie Campbell
William E. Campbell
Patricia Ann Hennig
Stephanie A. Kapsis
Justin P. Keating
Marc Williams
Tai Smith, Clerk of the Board
Superintendent and Cabinet Members
Alvin L. Crawley, Ed.D.
Superintendent of Schools
Tammy Ignacio
Chief of Staff
Superintendent’s Designee
Stacey B. Johnson
Chief Financial Officer
Superintendent’s Designee
Terri Mozingo
Chief Academic Officer
Kevin North
Chief Human Resources Officer
Margaret M. Walsh
Chief Student Services Officer
Clarence Stukes
Chief Operating Officer
Elizabeth Hoover
Chief Technology Officer
Clinton Page
Chief Accountability Officer
Julie Crawford
Executive Director, Alternative Programs
and Equity
Lisa Piehota
Director, Elementary School Instruction
Gerald Mann
Director, Secondary School Instruction
ACKNOWLEDGEMENT
The Financial Services staff extends thanks and appreciation to the School Board, principals,
executive staff, program managers, and support staff who contributed to the production of
the FY 2016 Proposed Budget. This process takes a tremendous amount of time, effort,
coordination, and teamwork. Your hard work and cooperation allow us to prepare and present
an effective budget.
Financial Services Department
Stacey B. Johnson
Chief Financial Officer
Andrew J. Hullinger
Director, Budget and Financial Systems
Budget Office Staff
Mayuri Middough
Assistant Budget Director
Richard Patino
Business Data Analyst
Linda M. Diaz-Paz
Budget Analyst II
Shelly Sikhammountry
Budget Analyst II
Financial Systems and Reporting Staff
Sarah G. Rhodes
Assistant Director, Financial Systems and Reporting
Daniel Fugar
Business Systems Analyst
The Alexandria City School Board does not discriminate on the basis of race, color, national
origin, sex, disability, age, religion, sexual orientation, marital status, status as a parent, or
pregnancy in its programs and activities.
Please direct all inquiries regarding ACPS non-discrimination policies to the Chief Human
Resources Officer, 1340 Braddock Place, Alexandria, VA 22314, 703-619-8010.
ACPS FY 2016 Proposed Budget
Preface
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ACPS FY 2016 Proposed Budget
Preface
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ȱ
AssociationȱofȱSchoolȱBusinessȱOfficialsȱInternationalȱ
This Meritorious Budget Award is presented to
ALEXANDRIA CITY PUBLIC SCHOOLS
For excellence in the preparation and issuance of its school entity’s budget
for the Fiscal Year 2013-2014.
The budget adheres to the principles and standards
of ASBO International’s Meritorious Budget Award criteria.
Terrie S. Simmons, RSBA, CSBO
President
John D. Musso, CAE, RSBA
Executive Director
ACPS FY 2016 Proposed Budget
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ACPS FY 2016 Proposed Budget
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ACPS FY 2016 Proposed Budget
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TABLE OF CONTENTS
Reading the Budget Document
xi
Section I: Executive Summary
Overview of Alexandria City Public
Schools
School Board Assignments
Organizational Information
Budget Process and Timeline
Strategic Plan
Budget-at-a-Glance
Financial Information
Other Information
1
3
4
7
10
13
15
21
Section II: Organization
Division Structure
Strategic Plan
Budget and Financial Management
33
40
46
Section III: Financials
ACPS Fund Statements
Revenue
Expenditures
Financial Reports
Personnel Reports
61
75
85
100
116
Section IV: Information
Overview
Alexandria Community Demographics
Enrollment & Staffing
School Allocations
Cost per Pupil
127
130
148
158
Schools
Elementary
Secondary
Alternative Education Programs
Northern Virginia Juvenile Detention
Center School
School-wide Resources
438
442
Departments
Central Office Department Summary
Instructional Support
Student Support
Support Services
447
448
567
623
163
353
432
Section V: Appendix
Glossary
Additional Resources
i
x
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Reading the Budget Document
The FY 2016 Proposed Budget document is organized into four major sections: Executive Summary,
Organization, Financials, and Information. The Information Section has two sub-sections: one for
schools and one for departments.
The information presented in this document is more than just numbers. This document contains useful information regarding planning activities, educational programs and initiatives, and division-wide
priorities. It looks both at history and future planning.
Executive Summary
The Executive Summary of the ACPS budget document is a comprehensive summary and presents
a complete picture of the budget story. It includes major highlights from each of the other sections of
the budget document and can be used as a stand-alone document.
Organization
This section includes information related to organizational structure, long-term, division-wide, strategic goals that provide the context for decisions within the annual budget, an overview of the budget
process and calendar, and a list of the division’s financial policies and practices.
Financials
The Financials Section includes all governmental funds and presents information in various ways:
through fund statements, details of revenue, details of expenditures, an overview of major changes
in expenditures, as well as detailed financial reports that compare the current budget to the prior fiscal year’s budget and include three years of historical actual expenditures.
Information
The Information Section of the document provides the details of ACPS’ enrollment, demographics,
and staffing. This section compares the unique make-up of our student population and also describes the various staffing formulas that are used to allocate staffing for elementary homeroom and
encore, English language learner (ELL), and special education teachers. In addition, readers can
fine information regarding real estate property tax rates and details of the cost per pupil.
Schools
The Schools Section contains specific and unique information for each of ACPS’ 16 schools, the
Northern Virginia Juvenile Detention Center School and School-wide Resources that provides an
overview of the school education plan and the school report card, highlights the demographic makeup of the school’s student population, and presents staffing and budget reports including a brief
budget narrative. These pages provide valuable information for each ACPS school.
Departments
Similar to the School Section described above, the Departments Section contains specific and
unique information for each department within ACPS. These pages include each department’s organizational structure, a list of responsibilities, goals, and staffing and budget reports including a brief
budget narrative.
Appendix
The Appendix Section of the FY 2016 Proposed Budget document includes a glossary of terms used
in the budget document.
ACPS FY 2016 Proposed Budget
Preface
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