Vendor Agreement / Community Marketplace

Vendor Agreement / Community Marketplace

VENDOR INFORMATION
Latin Food & Music Festival 2013 date: Sunday, September 29
To be considered for vendor space and be added to our database, please send all of the following:
• Information about your business or organization and country of origin, if applicable:
• List of merchandise or food items you wish to sell;
• List of events you have participated within the last two years; and
• A photo of tent, booth or trailer with products/signage on display.
Please forward all your vendor information to:
E-mail: Cathy Rodriguez at [email protected]
Mail:
Cathy Rodriguez, Director of Marketing & Events
1491 River Park Drive, Ste. 101, Sacramento, CA 95819
phone: 916-486-7700 x 223 fax 916-486-7728
INFORMACIÓN PARA EL VENDEDOR
Festival de Comida y Música Latina: domingo 29 de septiembre
Para ser considerado como vendedor y ser incluido a nuestro sistema de datos, por favor envíenos la
siguiente información:
• Información acerca de su negocio u organización;
• Una lista que incluya toda la mercancía, alimentos y/o productos que usted quiere vender;
• Una lista con los nombres de todos los eventos en los que usted ha participado como vendedor en los
últimos 2 años; y
• Una foto de la caseta, puesto o carrito mostrando los productos que planea vender y letrero(s) que usará
(como se verá el puesto en el Festival de Comida y Música Latina)
Favor de mandar la información del vendedor:
E-mail:
Cathy Rodriguez [email protected]
Direcion:
Cathy Rodriguez, Directora de Eventos y Mercadotecnia
1491 River Park Drive, Ste. 101, Sacramento, CA 95819
telefono: 916-486-7700 x 223 fax 916-486-7728
DO NOT SEND ANY MONEY UNTIL YOUR APPLICATION HAS BEEN APPROVED / NO ENVIE DINERO
HASTA QUE SU APLICACION HALLA SIDO APROVADA
Please place payer name, business name, phone number and email address on or with any checks or
money orders sent as payment. / Favor de escribir el nombre del pagador, numero de teléfono y correo
electrónico en cualquier checo o giro postal que sea enviado como forma de pago.
2013 Latin Food & Music Festival VENDOR APPLICATION (cont’d)
I agree to the following terms:
1) Layout of the event, including booth locations, is at the discretion of Event Management and is subject to
many factors including assisting with crowd spacing, booth requirements, and city requirements. There is no
guarantee of booth location from year to year either stated or implied and space shall not be sublet.
2) On site, vendor must provide: additional chairs & tables, if needed; hand carts/dollies, as needed; trash
receptacles and bags for use at your booth. Tents need to be anchored to ground by other means than staking
ex. Concrete block, sand bags, etc. BOXES MUST BE BROKEN DOWN AND TRANSPORTED TO
DUMPSTERS ALONG WITH OTHER TRASH; BOOTH AREA MUST REMAIN CLEAN.
3) Event Management (Sacramento Hispanic Chamber of Commerce) will provide: port-a-johns and hand
washing facilities for public use, booth space, dumpsters, and dumpster trash removal.
4) I will at all times indemnify and hold Sacramento Hispanic Chamber of Commerce, their employees, agents,
and sponsors harmless from and against any and all suits, claims, demands, costs, damages, counsel fees,
charges, liabilities, and expenses which may at any time be sustained by consequences of any act or
negligence of our organization, its employees, agents, or volunteers.
5) I have liability insurance from a reputable insurance company, duly qualified to do business in California. A
copy of insurance policy verification must be available upon request.
6) Due to the up front operational costs for producing the event, no refunds will be given if event is canceled
after it opens due to weather or other events beyond the control of Event Management.
7) All vendor applications must be received by Event Management by the end of the business day on
September 2, 2013. All fees must be paid by the end of business day on September 13, 2013.
8) In no instance is Sacramento Hispanic Chamber of Commerce responsible or liable for costs in excess of
fees charged.
9) All items sold must be approved in advance by Event Management and I agree to (a) abide by their
decision, and (b) not sell items that have not been approved.
10) Latin Food & Music Festival and all designs produced for the event are copyrighted and may not be
reproduced without the written permission of Event Management.
11) I grant permission for the taking of photos/video of our booth and booth operations for promotional and
news media purposes. My employees, agents, or volunteers have authorized us to grant such permission on
their behalf.
12) I will abide by the above, in addition to other rules, regulations and guidelines and as provided by Event
Management, or risk fine, booth closure, and/or elimination from future events.
Please sign this application to indicate your acceptance of these terms and conditions. Unsigned
applications will not be accepted. This document must be received by the end of business day,
September 29, 2013 to guarantee your participation. Full payment is due, September 29, 2013. I have
read, understand, and agree to the terms and conditions outlined in this application, as well as in the
attached vendor guidelines.
VENDOR SIGNATURE: _________________________________________
DATE: __________
2013 Latin Food & Music Festival - VENDOR APPLICATION
Return this signed page with payment to Vendor Coordinator
(Deadline September 2, 2013 to secure space - completed application must be received)
Vendor Name:
Contact Person:
Address:
City:
State:
Phone #:
Cell #:
Fax #:
Zip:
E-mail:
EVENT HOURS:
Sunday September 29, 2013
11:00AM – 6:00 PM
SET-UP & TEAR-DOWN: Set-up will be Sunday, September 29, 2013. All vendors will receive
designated instructions once spaces are allocated. No vendor vehicles will be allowed on
festival grounds after 10:00 AM on Sunday, September 29. Booth areas must be cleaned and
vacated by 10:00PM.
LICENSE & PERMITS: Vendors are responsible for acquiring all necessary licenses and permits
needed to operate a festival booth.
BOOTH SPACE:
QUANTITY CLASSIFICATION
General Vendor (Small
Business)
Non-Profit/Outreach
Vendor
Commercial Vendor
(more than 100
employees)
SPACE SIZE
10’w x 10’d
10’w x 10’d
10’w x 10’d
TENT TYPE
SET UP DAY
You Provide
September
Tent
29, 2013
You Provide
September
Tent
29, 2013
You Provide
Tent
September
29, 2013
RENTAL FEE
$200.00
$200
$500
One 8’ table and 2 chairs will be provided to each vendor.
(2) 8’ TABLES: (Additional Rental optional)
______ # of tables X $20.00ea= $ _______
(3) TOTAL Fees:
$ __________
Make check or money order payable to Sacramento Hispanic Chamber of
Commerce. Please place payer name, business name, phone number and email address on
or with any checks or money orders sent as payment.
*RETURNED CHECKS ARE SUBJECT TO A $35.00 SERVICE FEE.
Application #: M-
2013 Latin Food & Music Festival - MERCHANDISE SELECTION
Return this page with payment to Vendor Coordinator
(Please fill this form out completely and return with vendor application and payment)
As you are selecting items to sell, please consider the culture and flavor of Latin Food & Music
Festival. We encourage you to offer a variety of items at your booth. No changes in merchandise
items or pricing may occur after the event begins. No food or beverages may be sold at any non-food
vendor booth. Event Management will not have change available in any form (coin or bills), so
prepare accordingly.
Vendor Name: ____________________________________________________________________
Merchandise’s Primary Country of Origin: _______________________________________________
Non-Profit Organization list information to be shared: ______________________________________
________________________________________________________________________________
Number of Staff working in your booth: ____________
MERCHANDISE SELECTIONS:
1. _________________________________________________________
$ ________
2. _________________________________________________________
$ ________
3. _________________________________________________________
$ ________
4. _________________________________________________________
$ ________
5. _________________________________________________________
$ ________
6. _________________________________________________________
$ ________
7. _________________________________________________________
$ ________
8. _________________________________________________________
$ ________
9. _________________________________________________________
$ ________
10. _________________________________________________________
$ ________
***ATTENTION***
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All products must be pre-approved by the vendor coordinator.
Strict adherence will be made to merchandise selections. Do NOT bring anything that is
not listed above. You will be asked to remove it.
All monies must be paid by deadlines. Not meeting deadlines may exclude you from
being admitted to the festival.
DO NOT SEND ANY MONEY UNTIL YOUR APPLICATION HAS BEEN APPROVED.
Please place payer name, business name, phone number and email address on or with
any checks or money orders sent as payment.
VENDOR SIGNATURE:
DATE:
Please fill this form out completely and return to:
Cathy Rodriguez, Director of Marketing & Events
Sacramento Hispanic Chamber of Commerce/Latin Food &
Music Festival
1491 River Park Drive
Sacramento, CA 95815
Phone: (916) 486-7700 Fax: (916) 486-7728
Email: [email protected]