forms design - S4i Systems

Transcripción

FORMS DESIGN
Enabling Business Communications
Business documents play a central role in the communications between organizations, their clients and vendors. Invoices, statements, financial reports, purchase orders; every document sent to your customer is an opportunity for new business. To your vendor, it is an opportunity to reflect the professionalism of your business. With the right technology, you can create business documents and customer communications that help you develop, maintain and grow your business. Customer communications impact every department of your organization. The right solution will allow you to communicate more effectively with your current customers as well as quickly implement strategies and processes to respond to future needs.  EASILY CREATE OR ENRICH  VARIABLE CONTENT DOCUMENTS OF ANY TYPE;  TRANSACTIONAL, TRANSPROMOTIONAL OR PROMOTIONAL Process Owners
Increase productivity and profitability by improving existing processes and reduce production delays…do more in less time. Business Managers
Turn every communication into an opportunity to build loyalty and fuel sales by converting data into targeted relevant business communications. Efficiently slash document‐processing costs. Bottom-up design using host incoming data
Extract required information from data such as print streams, spool files, PDF files, database files, XML or other formats and easily map it onto a template document. Add value to existing business documents
PlanetPress can import existing business documents created in any Windows application and interpret their content intelligently for repurposing and enrichment. Import other document formats to use as a template when drawing a new form from scratch using PlanetPress Design.
Optimize Production and Document distribution with automated workflows
Documents created with PlanetPress can be printed on any printer, sent via email, faxed and indexed for archiving and retrieval using your Electronic Document Management System such as S4i Express. 949/366.5234 800/231.5280 [email protected] www.s4isystems.com Invoices
 Automate many of the processes associated with printing statements, invoices, purchase orders and other business correspondence by eliminating manual bursting, separating and distributing.  Cut costs and increase workflow efficiencies.  Improve corporate image with crisp looking laser printed documents.  Eliminate the costs of pre‐printed forms as well as the cumbersome process of loading, reloading and aligning these forms. With no change to your host or business applications, you can benefit from the powerful features of PlanetPress. Data can be reformatted in any number of ways. For example, include a Remittance Coupon on the bottom of an invoice with a data driven barcode, which increases workflow efficiencies while offering the ability to track payments on the backend. Invoices can contain graphics, barcodes, text or pages that are printed automatically depending upon the information contained in the data. Source Z‐fold blank pressure seal stock can be printed in color. Once printed, the Z‐fold stock can be placed in a folder sealer to produce mailing pieces with no envelopes. With a folder/sealer machine, the bursting and envelop stuffing is eliminated, saving valuable man‐days each month. In addition you can:  Automatically archive documents off for long‐term storage and retrieval.  Easily integrate with other workflow or Electronic Document Management systems.  Create electronic signature images to merge with your documents for processing and distribution.  With S4i Signature Capture solution, use mobile or hardwired devices to capture live signatures to merge with your PlanetPress documents, such as Bills of Ladings, for distribution and long term storage for later retrieval.  Use distributed print to route printing tasks to local and remote printers on the network or distribute the print workload more efficiently.  Implement a solution to replace noisy, dirty line printers using expensive pre‐printed forms with PlanetPress and laser printers using cut‐sheet paper. 949/366.5234 800/231.5280 [email protected] www.s4isystems.com Pick Ticket and Shipping
Increase shipping document workflow efficiency. Supports Zebra Label Printers. Print Pick Ticket and Shipping Label together on the same printer/MFP (even on the same page, at the same time). Eliminate the need to manually match them up. Reduce forms costs and automatically match labels to pick tickets! Often times, companies print a pick ticket at the warehouse then have to re‐enter the customer information into another system to generate a shipping label. With PlanetPress, the same data originally used to print the invoice in now also sent to the warehouse (minus prices and with the scale and rotation changed) to print out a combined packing slip and shipping label, thus eliminating the error prone process of manually matching them up. 949/366.5234 800/231.5280 [email protected] www.s4isystems.com Pod
Bag
Doz
Ea
Box
Pod
Bag
Doz
Ea
Box
Pod
Bag
Doz
Ea
Box
Pod
Bag
Doz
Ea
Box
Pod
Bag
Doz
Ea
Box
Pod
Bag
Doz
Ea
Box
Pod
Bag
Doz
Ea
Box
70
83
16
77
97
85
77
98
78
67
85
63
15
89
84
76
94
96
54
20
93
93
13
37
31
52
15
82
88
62
63
23
42
29
63
64
73
11
68
92
76
68
96
70
60
78
60
10
88
82
66
86
93
45
18
87
88
8
34
27
43
14
76
81
61
55
19
35
19
54
391
613
826
970
635
285
511
746
836
337
822
655
295
479
57
554
809
878
628
505
456
608
516
838
325
644
853
279
806
173
839
987
615
12
449
QTY
PRODUCT
SHIPPED
CODE
071W00500588
Eliminates matching of packing slips and
shipping labels, no more mis-shipments
Shipping label created automatically
from info in the datastream
ELECTRONIC RATE APPROVED SCG2139C7
0180 5213 9070 6039 0404
USPS DELIVERY CONFIRM
SHIP Allison's Pet Supply
TO: Westgate Mall
Ann Arbor,MI 06123-115
S4i Systems
616 S El Camino Real
Suite M
San Clemente, Ca 92672
USPS MEDIA MAIL
TEST SAMPLE
11
7
By reformatting the data and removing the prices,
a pick list is created for use by the warehouse
CELLOPHANE - PLAID
CELLOPHANE - BLUE
CELLOPHANE - RED
CELLOPHANE - BLUE
TOENAIL CLIPPERS
HUBCAPS
WIDGETS - SMALL
DOORKNOBS
HUBCAPS
TOENAIL CLIPPERS
CELLOPHANE - BLUE
DOORKNOBS
BIRDS - BADMINTON
DOORKNOBS
BALLS - PING-PONG
DOORKNOBS
TOENAIL CLIPPERS
CELLOPHANE - RED
DOORKNOBS
WIDGETS - MEDIUM
DOORKNOBS
BALLS - PING-PONG
HOOD ORNAMENTS
BOLTS - LIGHTNING
TOENAIL CLIPPERS
WIDGETS - SMALL
WIDGETS - MEDIUM
CELLOPHANE - PLAID
BIRDS - BADMINTON
BALLS - PING-PONG
CELLOPHANE - PLAID
HUBCAPS
WIDGETS - MEDIUM
DOORKNOBS
HOOD ORNAMENTS
DESCRIPTION
PACKING SLIP
616 S El Camino Real, Suite M
TEL: (949) 366-5234
FAX: (949)366-5338 338-8885
6
10
5
9
5
9
9
2
8
7
7
3
5
1
2
10
8
3
9
2
6
5
5
3
4
9
1
6
7
1
8
4
7
10
9
QTY
BKORD
Allison Smith
Allison's Pet Supply
Westgate mall
Ann Arbor, MI 06123-1115
UNIT
EACH
QTY
ORDERED
with Feature Highlights
$0.00 US POSTAGE
MEDIA MAIL
* SAMPLE*
Mailed from ZIP 07003
Record One
Pick Ticket and Shipping
7
5
1
1
4
2
6
7
1
2
8
3
0
1
1
5
9
9
1
6
91
893
416
517
118
632
718
185
439
603
184
778
55
406
132
965
95
595
364
868
DESCRIPTION
DOORKNOBS
CELLOPHANE - BLUE
WIDGETS - LARGE
TOENAIL CLIPPERS
CELLOPHANE - RED
WIDGETS - LARGE
CELLOPHANE - PLAID
CELLOPHANE - BLUE
CELLOPHANE - BLUE
CELLOPHANE - BLUE
WIDGETS - MEDIUM
WIDGETS - SMALL
BALLS - PING-PONG
BOLTS - LIGHTNING
HOOD ORNAMENTS
WIDGETS - MEDIUM
DOORKNOBS
WIDGETS - LARGE
CELLOPHANE - PLAID
WIDGETS - LARGE
616 S El Camino Real, Suite M
TEL: (949) 366-5234
FAX: (949) 366-5338
50
66
32
80
73
1
55
-4
40
83
6
89
7
26
82
13
-9
59
34
50
QTY
PRODUCT
SHIPPED
CODE
PACKING SLIP
John Dunne
Gifts Galore
Northside Mall
Box
Pod
Bag
Doz
Ea
Box
Pod
Bag
Doz
Ea
Box
Pod
Bag
Doz
Ea
Box
Pod
Bag
Doz
Ea
57
71
33
81
77
3
61
3
41
85
14
92
7
27
83
18
0
68
35
56
QTY
BKORD
FROM:
UNIT
EACH
NJ 071 0-04
10 LBS 1 0F 1
SHIP#:99W8 86BQ LVS
SHP WT: 10 LBS
DWT: 15 LBS
DATE: 12 MAR 2004
UPS STANDARD
MIKE SMITH
S4I SYSTEMS
616 S El Camino Real
Suite M
San Clemente, CA 92672
Office:(949) 366.5234
Fax:(949) 366-5338
www.s4isystems.com
TRACKING #: 1Z 99W 886 68 2593 0255
SHIP TO:
John Dunne
Gifts Galore
Northside Mall
QTY
ORDERED
Record Two
8
13
Pick Ticket and Shipping
BILLING: P/P
Personalized Letters
Fully personalize your promotional and business correspondence with much more than just a name and address. Perform a mail merge without network congestion issues. Take advantage of mail merge features such as word wrapping and suppression of unwanted spaces. Print personalized letters or forms much faster. Generate personalized internal documents such as employee benefit statements, performance review letters and correspondence by merging the form with personal data. When authorization or acceptance is required, integrate with signature capture software to drive a truly paperless business process. Generate a personalize letter for your customer with a thank you message or special offer that is currently available on items related to their purchases. In addition to variable text, PlanetPress Design is capable of conditional images. This allows, for example, you to dynamically include the signature of the customer’s specific sales rep. You can go even further with more advanced functions like dynamic graphing. With the addition of postal sorting software, the addresses can be pre‐sorted for postal discounts and checked for accuracy. Also, in traditional mail merge, if the printer jams or crashes there is no easy way to reprint from the middle of the job. PlanetPress can resend the job from any starting point. 949/366.5234 800/231.5280 [email protected] www.s4isystems.com Transpromotion Invoice
Turn your invoices into full adverting vehicles with no changes to your host system or business applications: 

Include information on a related product to what was just purchased in order to drive additional revenue. Automatically included printed information that accompanies a purchased product or service (e.g. Specific growing instructions for tulips that the customer purchased with the invoice.). With no change to the host system or business application, easily transform your invoices into advertising vehicles, making the most of the dollars spent on postage already. There is a goldmine of information within your existing invoice print stream that can be used to help you build a better relationship with your customers and sell more! With minimal initial set up, targeted messages, graphics or pages can be printed based upon information found within the data:  Add coupons or messages about related items or services contracts based upon line items in the invoice.  Change Terms and Conditions on the reverse of the invoices based upon destination or customer type.  Add a full page targeted color ad based on customer ordering patterns. Personalization of documents has been proven time and again to increase response rates. Greatly increase workflow efficiencies can also be realized by: 



Eliminating pre‐printed forms that have to be printed on impact printers, burst and decollated, then distributed via interoffice or outside mail. Automatically routing data to the appropriate departments to print the accounting copy in accounting, the pick tickets and shipping labels, in the warehouse and the customer copy in the mail room or data center. Automatically generating electronic copies of those same documents and route electronically via email or fax, then index and archive for later retrieval. 949/366.5234 Emailing a copy of notice to the customer that their order is being processed and/or 800/231.5280 [email protected] fax a confirmation…all automatically and simultaneously. www.s4isystems.com Check with Explanation of Benefits
Reduce security concerns when printing checks on blank security check stock. Create an EOB formatted exactly the way you need it to be. Eliminate the need for expensive check stock with a pre‐printed MICR line. Add targeted, personalized messages and information. No longer rely on noisy, high maintenance impact printers. PlanetPress includes the MICR font installed as a TrueType font. The incrementing check number can be mapped to the check form from your data source, enabling the printing of unique check numbers, simulating the expensive pre‐printed check numbered stock. Secure Laser check printing is truly one of the most cost‐
justifiable application solutions. Not only are the savings realized on the paper costs, but more importantly, the savings on the storage, waste, obsolescence, and labor costs associated with handling and managing the preprinted checks in a paper processing environment is invaluable. For this and other reasons companies in all industries including Financial Institutions, Insurance, Manufacturing and Government organizations can benefit with a Laser Check Printing solution. In addition, check printing security can be greatly enhanced:  The newly designed check form layout is automatically merged with your check data, with all associated bank information, MICR font, and your business rules, then sent to a MICR‐ized laser printer where it is printed on blank security check stock with MICR Toner.  PlanetPress can provide an audit trail report of all checks printed. This allows the ability to reconcile against the accounting system. 949/366.5234  Blank Security Check Stock contains void pantographs, special watermarks and 800/231.5280 prismatic printing, all making it difficult to copy or create fraudulent checks. [email protected] www.s4isystems.com Bilingual Registration Verification
Map transactional data. Have variables on both sides. Set conditions for variables to appear/not appear. Support multiple languages. Easily create multi‐up perforated slips for printing. With no change to the host system, map your customer’s data onto the form in the appropriate formatting. Since the data is being pulled directly from your host, the most up‐to‐date information available is being printed on your form. Conditionally, pull in the appropriate data (such as the school in this example) based up city, zip code or other relevant variable. Print documents in an alternate language on the other side or print in a second language conditionally based up variable data. N‐up documents boost your efficiency! They are simple to create and it is easy for the recipient to understand and quickly locate the relevant information. 949/366.5234 800/231.5280 [email protected] www.s4isystems.com Record One
Ability to do n-up with variable data
This card must be signed and returned by April 22, 2008
1. Please verify or correct this information about your student:
Our information about your student Corrected information about student
SASID number
First name
Middle initial
Last name
Date of birth (mm/dd/yyyy)
Gender (m/f)
Residence Address
Telephone number
Presently enrolled at
In grade
8262
____________________________
Maribel
____________________________
A
____________________________
Flores
____________________________
07/08/93
____________________________
F
____________________________
38 Lionel Benoit Rd ____________________________
(413) 739-0064
____________________________
Oxford
______________________
07
____________________________
with Feature Highlights
2. Please choose a school for next year:
Under the new school zoning Plan, for
your street address as shown at left,
your child’s Boundary School is
Kennedy Middle School. Even if you
are applying for a Magnet School, you
MUST indicate your choice between
your Boundary School and your Legacy
School.
Please tell us whether you want your
child to start attending Kennedy this
September, or whether you wish to have
your child remain at Oxford for the
coming school year.
3. Be Sure to sign and date below:
____________________________________
Parent or Guardian signature
__________________
Date
School names are variable based on info
(eg. city, zip) found in the datastream
SASID number
First name
Middle initial
Last name
Gender (m/f)
Residence Address
Telephone number
In grade
8266
Destiny
C
Davila
06/24/93
F
104 Tyler St
(413) 734-9232
The form is pre-populated with
____________________________
current database info, formatted
____________________________
appropriately and printed for the
____________________________
customer to verify
____________________________
____________________________
____________________________
____________________________
____________________________
Oxford
______________________
07
____________________________
your child’s Boundary School is Kiley
Middle School. Even if you are
applying for a Magnet School, you
School.
child to start attending Kiley this
coming school year.
____________________________________
__________________
Date
8272
Jassandra
J
Negron
03/07/93
F
24 Maebeth St
(413) 219-2127
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
(none)
______________________
07
____________________________
opcion entr su region escolar y la escuela
de lagado (escuela a la que asiste
____________________________________
your child’s Boundary School is Kiley
Favor de indicar si desea que su hijola
comienze a sistir a la escuela o por el
contrario quirer que su nino/a se quede
en para este proximo ano escolar.
SASID number
First name
Middle initial
Last name
Gender (m/f)
Residence Address
Telephone number
In grade
Yo deseo que mi hijo/a Kiley
__________________
Date
Ability to have variables on
both sides, in this case,
enables form to be bilingual
35
Esta Tarjeta debe ser firmada y devuelta para el 22 de abril del 2008
1. Favor de verificar y/o corregir la informacion de su hijo/a:
Informacion que tenemos de su estudianteInformacion corregida del estudante:
Numero de identification
Nombre
Inicial
Apellido
Fecha de nacimiento
Sexo (M/F)
Direccion Residencial
Telefono
Escuela a la que asiste
IGrado
2. Favor de escoger la escuela para el
ano entrante:
Bajo el nuevo plan de zonas escolares;
8262
____________________________ de acuerdo con la direccion que se
Maribel
____________________________ muestra a la izquireda, la region escolar
de su hijola es:
A
____________________________
Flores
____________________________ Aunque usted este solicitando una
07/08/93 (mm/dd/yy) ____________________________ escuela Magnet debera. Indicar su
F
____________________________ opcion entr su region escolar y la escuela
38 Lionel Benoit Rd ____________________________ acutalmente).
(413) 739-0064
____________________________
Oxford
____________________________ Favor de indicar si desea que su hijola
07
____________________________ contrario quirer que su nino/a se quede
3. Asegurese de firmar abajo:
____________________________________
Firma del Padre o Encargado
__________________
Fecha
Yo deseo que mi hijo/a Oxford
Yo deseo que mi hijo/a Kennedy
ano entrante:
8266
Destiny
de su hijola es:
C
____________________________
Davila
F
104 Tyler St
____________________________ acutalmente).
(413) 734-9232
____________________________
Oxford
07
____________________________________
__________________
Fecha
Nombre
Inicial
Apellido
Fecha de nacimiento
Sexo (M/F)
Telefono
IGrado
Nombre
Inicial
Apellido
Fecha de nacimiento
Sexo (M/F)
Telefono
IGrado
ano entrante:
8272
Jassandra
de su hijola es:
J
____________________________
Negron
F
24 Maebeth St
____________________________ acutalmente).
(413) 219-2127
____________________________
(none)
07
____________________________________
__________________
Fecha
(ningun)
36
Record Two
SASID number
First name
Middle initial
Last name
Gender (m/f)
Residence Address
Telephone number
In grade
8273
Jenisa
L
Navarro
07/14/93
F
72 West St
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
(none)
______________________
07
____________________________
2. Please choose a school for next
year:
Chestnut Middle School. Even if you
School.
child to start attending Chestnut this
your child remain at (none) for the
coming school year.
____________________________________
__________________
Date
SASID number
First name
Middle initial
Last name
Gender (m/f)
Residence Address
Telephone number
In grade
8274
Christopher
A
Ortiz
06/04/93
M
89 Amore Rd
(413) 736-7838
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
(none)
______________________
07
____________________________
year:
Kennedy Middle School. Even if you
School.
child to start attending Kennedy this
your child remain at (none) for the
coming school year.
____________________________________
__________________
Date
SASID number
First name
Middle initial
Last name
Gender (m/f)
Residence Address
Telephone number
In grade
8277
Denzel
S
Pemberton
02/17/93
M
64 Federal St
(413) 734-8611
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
Oxford
______________________
07
____________________________
year:
your child’s Boundary School is Van
Sickle Middle School. Even if you are
applying for a Magnet School, you
School.
child to start attending Van Sickle this
coming school year.
____________________________________
__________________
Date
37
Nombre
Inicial
Apellido
Fecha de nacimiento
Sexo (M/F)
Telefono
IGrado
ano entrante:
8273
Jenisa
de su hijola es:
L
____________________________
Navarro
F
72 West St
____________________________ acutalmente).
____________________________
(none)
07
____________________________________
__________________
Fecha
(ningun)
Yo deseo que mi hijo/a Chestnut
ano entrante:
8274
Christopher
de su hijola es:
A
____________________________
Ortiz
M
89 Amore Rd
____________________________ acutalmente).
(413) 736-7838
____________________________
(none)
07
(ningun)
____________________________________
__________________
Yo deseo que mi hijo/a Kennedy
Fecha
Nombre
Inicial
Apellido
Fecha de nacimiento
Sexo (M/F)
Telefono
IGrado
Nombre
Inicial
Apellido
Fecha de nacimiento
Sexo (M/F)
Telefono
IGrado
ano entrante:
8277
Denzel
de su hijola es:
S
____________________________
Pemberton
M
64 Federal St
____________________________ acutalmente).
(413) 734-8611
____________________________
Oxford
07
____________________________________
__________________
Fecha
Yo deseo que mi hijo/a Van Sickle
38

forms design - S4i Systems

Transcripción

Documentos relacionados

12th Sunday Ordinary Time

Acusada Injustamente Wrongfully Accused

DevilWoman Album Lyrics