2012 Midyear Meeting.pub - Contractors Association of West Virginia

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2012 Midyear Meeting.pub - Contractors Association of West Virginia
September 6, 2011
TO:
CAWV MEMBERS
FROM:
DAN COOPERRIDER, CHAIRMAN
CAWV PROGRAM COMMITTEE
RE:
2012 CAWV MIDYEAR MEETING IN ARUBA
The fabulous Hyatt Regency Aruba Resort & Casino is the site of the 2012 CAWV Midyear
Meeting which will be held February 3-8, 2012. Your Program Committee will be putting
together an abundant mix of business, sporting and social activities to truly make the 2012
meeting one you do not want to miss. In the meantime, everyone wishing to attend must
make their room reservations by October 14, 2011. (Early Bird Registration)
Rooms reserved after this date will be on an availability-only basis. With February being the
height of Aruba’s tourist season, the hotel warns us not to expect rooms to be available after
our deadline.
ACTION NEEDED: Fill out the enclosed room reservation form and return it to the CAWV
with a check (made payable to the CAWV) for two nights deposit and registration fee $1985.00 - by October 14, 2011 (Early Registration, Regular Registration ends October 28th).
Meeting registration fees will be $1175.00 per couple, which will include meeting costs, two
nights meals and receptions, general business sessions, and the Sunday Prayer Breakfast. This
rate is for Early Bird registration. The registration fees between October 14 and October 28 will
be $1275.00 per couple and late registration fees before November 4, will be $1400.00 per
couple.
Enclosed for your review are a tentative agenda, information on the Hyatt Regency Hotel and a
convention registration form.
PASSPORT REQUIREMENTS: Rules require all members attending the meeting to
have a passport. Please note: It usually takes five to six weeks for the U. S. State
Department to issue a passport. Members needing a passport should start the
process immediately.
We hope you plan to join us for what promises to be a most enjoyable meeting at what many
consider to be their favorite CAWV meeting site. But please remember, all unused hotel rooms
will be released in November. If you plan to attend, don't delay!
If you have any questions, please feel free to contact Wendy Long at the CAWV office at
(304) 342-1166 or email at [email protected]
2012
Program Bulletin
Hyatt Regency Aruba
Resort & Casino
February 3-8, 2012
2012 Midyear Meeting
CONTRACTORS ASSOCIATION OF WEST VIRGINIA
Hotel
Experience an oasis of
gracious elegance and
warm hospitality at Hyatt
Regency Aruba Resort &
Casino. This jewel among
beachfront hotels in Aruba
offers a welcoming combination of superb amenities, ideal location and
outstanding service. Discover countless ways to
spend your days at our
luxurious Aruba hotel and
spa. Play tennis, relax on
the white-sand beach, race
down the waterslide, or
pamper yourself at Stillwater Spa. Savor delicious
cuisine from around the
world. Take a chance in
the casino. Whether you
are looking for a fun-filled
family vacation, or a
memorable business gathering, this year-round
Palm Beach Aruba hotel
destination is sure to delight.
Casino
CAWV members can
bask beside a spectacular
six-pool oasis, including
a footbridge, whirlpool
and swim up gazebo bar.
Enjoy championship golf
or tennis. Innovative
cuisine, perfect for every
mood and appetite at
Ruinas Del Mar , where
the cocktails are as relaxing as the views.
Spectacular natural
beauty, a wealth of activities and points of interest, and all the modern conveniences to
make your stay as comfortable as possible can
be found here on Aruba
Whether you want to
explore a sunken wreck,
dance the night away, or
simply go sightseeing,
Aruba is the place to be.
For an activity requiring
different skills, visit our
lively Aruba casino with
its "Carnival in Rio"
theme, dazzling entertainment and gambling
tables reminiscent of the
fabulous Côte d'Azur.
Enjoy the live entertainment and music as you
challenge the wily lures
of lady luck. Our games
consist of Craps, Roulette, Blackjack, Baccarat, Caribbean Stud
Poker, Let it Ride and
Three Card Poker along
with an array of slot machines and other fascinating games.
Meeting Highlights
The CAWV Program
Committee looks forward to welcoming you
and your family to the
world famous Hyatt
Regency Aruba Resort
and Casino. This beautiful resort will provide
an excellent setting for
us to enjoy the 2012
CAWV Midyear Meeting.
The Program Committee has planned an excellent mix of educational programs, division meetings and so-
Inside this issue:
cial outings that will
give you every opportunity to learn new ideas
to take back to your
companies.
The CAWV staff is
ready to help with any
questions that you may
have.
Special points of interest:
Dining
2
Transportation/Travel Documents
2
Hotel Deposits and Meeting Registration
2
Welcome Night Reception
3
Business Session
3
Activities
3
For Your Information
4
 www.aruba.hyatt.com
 www.tierradelsol.com
 www.aruba.com
 www.nationaltravel.com
Hotel Deposits and Meeting Registration
Room Deposits
Room rates are $329 per night plus 23
percent room tax. Convention rates are
applicable three nights before and three
nights following the CAWV meeting. A
two-night deposit is required with your
registration form.
CAWV rooms are run of house. No
room types can be guaranteed.
The CAWV has secured several suites
Those rooms are on a first come, first
serve basis. Call Wendy Long if you are
interested in a room on the beach.
Registration
Early Bird Registration
Must be received by October 14, 2011
$1175.00 per couple
Regular Registration
Must be received by October 28, 11’
$ 1275.00 per couple
Late Registration
Cancellation Policy
If you must cancel the meeting,
full refunds will be granted prior
to November 4, 2011. A refund
less $400 will be granted between
November 4, 2011—December 2,
2011. No refunds will be granted
after December 2, 2011
Rooms will be run 0f the house so specific rooms cannot be guaranteed.
All registration after November, 4, 11’
$ 1400.00 per couple
Transportation and Travel Documents
Airline Information
Obtaining desired airline reservations
to and from Aruba in February is going
to be difficult for members who wait to
make them at a later date.
There is a limited number of flights on
USAir from Charlotte to Aruba and on
Delta from Atlanta to Aruba and an
even more limited number of seats on
the small commuter flights from
Charleston and other West Virginia
airports to Charlotte and Atlanta.
The CAWV is working with National
Travel to secure flight discounts from
USAirways and Delta . When calling
National Travel VIP Services please let
them know you are with the Contractors
Association of West Virginia.
Contact National Travel at
304-357-0808 or 800-557-0842.
Travel Documents
Proof of U. S. Citizenship is required
(A valid passport & government issued photo ID are now required)
Airport Shuttle Service
Taxi service and airport transportation
service is available to and from the airport. The price is $25.
Dining
Enjoy elegant surroundings and
spectacular food when you dine at
Hyatt restaurants. Looking for a
little relaxing evening entertainment? Visit our lounges, where sophisticated atmosphere and an impressive beverage list ensure there's
something for everyone.
Ruinas del Mar: Continental
Page 2
Café Japengo:: Pan-Asian cuisine
& Sushi
Café-Piccolo: Italian
Palms: All American
Footprints Beach Grill
The Hyatt Resort offers a wide
variety restaurants catering to
many different tastes.
Featuring a wide variety of ice
cream and low-fat frozen yogurt, Shoco Market is the perfect location to cool down on a
hot day.
The hotel also offers six
lounges for your enjoyment
including a guest favorite
swim up Balashi Bar & Grill.
2012 MIDYEAR MEETING
Welcome Night Reception
Come and be a part of the islandfantasy as we enjoy a fun filled evening Caribbean style. The CAWV
Associate Division will sponsor the
Welcome Night Reception on the
beach Saturday, February 4. This
tropical evening will be the perfect
start to our Midyear Convention.
This is a wonderful evening to kick
back and relax. The fun will last
well into the evening. After dinner,
we will continue with an island celebration.
Welcome to the
Islands Night
Put on your favorite
tropical gear and join
us for all the fun. This
event will be held on
the beach so please
dress accordingly.
Wear your very best
island wear and come
to enjoy this great
event.
Visit with friends as we listen to the
sounds of the islands. The pristine
backdrop of Palm Beach will create
a wonderful atmosphere. A buffet
style dinner will be served as we
dine by lighted torch.
Business Sessions and Activities
Meetings
The CAWV Division meetings will be
held on Sunday morning beginning at
9:30 a.m., immediately following the
Prayer Breakfast. All members are encouraged to attend the Division meeting
of their choice. The CAWV Business
Sessions will be held Monday and Tuesday mornings at 7:30 a.m. The CAWV
Program Committee has worked hard to
present a wide variety of topics on issues impacting West Virginia’s construction industry.
Several additional programs are in the works.
Check out special convention bulletins in the
CAWV Newsletter for more details.
Scheduled Activities
The Program Committee will be scheduling
optional tours and activities. More information will follow at a later date.
Red Sail Sports
The CAWV will be offering many
exciting activities including scuba
diving, catamaran sailing, snorkel/
sailing cruises, deep sea fishing and
much more.
Activities
Golf
Designed by renowned Robert Trent
Jones II, Tierra del Sol, situated on the
scenic northwest point of Aruba, is the
only 18 hole championship golf course
on the island. Conveniently located just
5 to 10 minutes by taxi from all the major resorts, this free standing facility is
accessible to guests staying at any resort.
shop, restaurant and swimming pool
and a Master Planned real estate community consisting of villas, condominiums, estate lots and custom homes.
Where else can you play Scotland,
Scottsdale and the Caribbean all at the
same time!
Spa
Nestled on a white sand beach beneath a
canopy of lush palm trees, enjoy an escape
for both mind and body. From massage
therapy to the wonders of our renowned
"Bon Bini" package, you'll discover
treatments designed to relax the body and
rejuvenate the spirit. All treatments in our
Aruba spa feature locally grown aloe and
cactus products.
Tierra del Sol includes a full length
practice range, putting greens, chipping
areas, a magnificent clubhouse with golf
2012
Page 3
CONTRACTORS ASSOCIATION OF
WEST VIRGINIA
2114 Kanawha Boulevard, East
Charleston, West Virginia 25311
304-342-1166
2012 Midyear Meeting
We’re on the Web!
www.cawv.org
Hyatt Regency Aruba
Resort & Casino
February 3-8, 2012
For Your Information
Currency
Cellular Phone Service
Camp Hyatt
The official currency of Aruba is the
Aruban florin, which is divided into
100 cents. Silver coins are in denominations of 5, 10, 25 and 50
cents, one florin, 2 1/2 florins and 5
florins. The square shaped 50-cent
"yotin" coin is probably Aruba's
best-known coin.
Cellular phone service is available
on some parts of the island. Check
with your service provider prior to
departure.
Camp Hyatt is a children's program
especially designed for potty trained
children three to twelve years of
age. Children can join in the fun
and make new friends daily while
participating in a variety of handson activities, both indoors and outdoors.
The florin fluctuates with the dollar
on the world market. Current exchange rates are Af. 1.77 to the U.S.
Dollar and Af. 1.34 to the Canadian
Dollar. U.S. dollars are widely accepted in Aruba, and banks may
exchange other foreign currency.
Climate/What to Bring
Aruba boasts a mild climate year
round; the January temperature
averages 80+ degrees. In general,
lightweight sport and resort-style
clothes are appropriate. A light
jacket for cool evenings is suggested. Be sure to pack your favorite bathing suit and sunscreen.
The staff are highly trained professionals, and ensure a fun-filled day
with individual attention as well as
group interaction.
CAWV 2012 MIDYEAR MEETING
Hyatt Regency Aruba Resort & Casino
February 3-8, 2012
CONVENTION REGISTRATION FORM
NAME_______________________________________
NICKNAME FOR BADGE___________________________
COMPANY ____________________________________ PHONE ( ) ___________________________________
ADDRESS __________________________________________________________________________________________
CITY_____________________________________ STATE____________________ ZIP___________________________
SPOUSE/GUEST REGISTRATION
NAM E _____________________________________________________ NICKNAM E FOR BAD GE_______________________
CHILDREN: Please register the following children.
FIRST/NICKNAME __________________ AGE _____
FIRST/NICKNAM E ____________________AGE ____________
FIRST/NICKNAME __________________ AGE _____
FIRST/NICKNAM E ____________________AGE ____________
****************
HOTEL RESERVATION REQUEST
Rates are $329 plus 23% tax per room, per night and are applicable three nights before and three nights after our meeting. THIS FORM MUST BE
RETURNED BY OCTOBER 14. Your registration fee and room deposit - made payable to the CAWV - is required to hold your
reservation. This represents two nights deposit and registration fee. You may pay the balance of your bill with a credit card upon checkout to the
hotel.
Please reserve the following accommodations:
9 King
9 Double (Check Preferences)
Arrival _____________________, 2012  Departure ____________________, 2012
ROOM DEPOSIT: (Due and payable to the CAWV by October 14, 2011)
(Regular Registration 10/28/11 Early bird registration must be received by October 14, 2011)
Number of Rooms
Registration Fee (Couple)
Registration Fee (Child) (12 & under)
Registration Fee (Single)
________
________
________
________
=
=
=
=
_________
_________
_________
_________
$_________________
TOTAL DEPOSIT FEE
* Early Bird Registration $1175 (must be received by 10/14/11)
@ 810.00
@ 1,175.00
@ 410.00
@ 750.00
Regular Registration $1275 (by 10/28/11) Late Registration $1400 (must be received by 11/4/11)
Form of Payment: ___ Check Enclosed ____ Credit Card: Visa/MC
Name on Card: __________________________________________
Return to:
Wendy Long
Contractors Association of West Virginia
2114 Kanawha Boulevard, East
Charleston, WV 25311
Credit Card Number: _____________________ Exp. Date: _________
I f y ou m u st ca nc el t he m ee tin g, fu ll r ef un ds w ill b e g ra nt ed pr io r t o N o ve m b er 4, 2 01 1. A re fu n d le ss $4 00 w ill b e g ra nt ed be tw e en N ov em b e r 4 - D e ce m b er 2, 2 01 1. N o
refunds will be granted after December 2, 2011.
CAWV 2012 MIDYEAR MEETING
PRELIMINARY PROGRAM
FRIDAY, FEBRUARY 3, 2012
Committee meetings to be held at the discretion of the committee chairmen.
SATURDAY, FEBRUARY 4, 2012
9:00
1:00
6:30
7:30
A.M.
P.M.
P.M.
P.M.
Board of Directors Meeting
Registration
Welcome Night Reception
Welcome Night Dinner
SUNDAY, FEBRUARY 5, 2012
8:00 A.M.
9:30 A.M.
1:00 P.M.
5:00 P.M.
Prayer Breakfast
CAWV Division Meetings
Building, Highway, Utilities, Associate
Optional Tours
SUPER BOWL (Details TBA)
MONDAY, FEBRUARY 6, 2012
7:30 A.M.
11:00 Noon
1:00 P.M.
General Business Session
Golf Outing (Tee Times)
Optional Tours
Dinner On Your Own
TUESDAY, FEBRUARY 7, 2012
7:30 A.M.
7:00 P.M.
8:00 P.M.
General Business Session
President's Reception
President's Banquet
WEDNESDAY, FEBRUARY 8, 2012
DEPART
Hyatt Regency Aruba
Resort & Casino
ADDRESS J.E. Irausquin Blvd. #85, Palm Beach, Aruba, Caribbean
Phone 011-297-586-1234
Web www.aruba.hyatt.com
ACCOMMODATIONS
CONFERENCES & BANQUETS • 357 guestrooms, including 24 suites / parlors, 29 Regency Club® rooms, and seven
• A total of 9,245 square feet of meeting space, 3,008 square feet of prefunction
accessible rooms—all intimately situated on nine levels
All accommodations offer:
• Hyatt Grand Bed™
• High-speed wireless Internet access
• Television with remote control, cable, and in-room pay movies
• Voice mail, multi-line telephone
space, and 10,847 square feet of outdoor function space
• Six meeting rooms offer individual or master controls for AC, sound, music,
microphone, telephones, and 110V single-phase electricity
• Magnificent outdoor prefunction space, outdoor terrace, and courtyard; wooden
platform beach and pool deck are available for food and beverage functions
and theme parties
• Work space with data port
• Regency Caterers® provides on- and off-premises catering services
• In-room safety-deposit box
• Audiovisual equipment available
• Turndown service available upon request
• Hair dryer; make-up mirror
RECREATIONAL FACILITIES
• Coffeemaker
• 8,000-square-foot, three-level pool complex with cascading waterfall, two-story
• Iron / ironing board
• iHome® alarm clock
waterslide, two whirlpools, tropical gardens, and a 5,000-square-foot freshwater
lagoon stocked with tropical fish and wildlife
• Daily newspaper delivery
• Spa and fitness center, featuring an exercise room with free weights, exercise bikes,
SERVICES & FACILITIES
• Two lighted tennis courts, basketball court
• Concierge service, business center
• Beautiful beach on property
• Car rental desk
• Red Sail Sports, Aruba’s premier water sports company, located at the hotel
• Multilingual staff
• Camp Hyatt®
• Gift shop, boutiques, jewelry store
• Casino Copa Cabana
stair climbers, rowers, sauna, massage, steam room, and hydrotherapy
• Tierra del Sol, the first championship golf course in Aruba, offers an 18-hole,
RESTAURANTS & BARS
par-71 experience with spectacular island views; designed by Robert Trent Jones II,
• Ruinas del Mar (“Ruins by the Sea”)—the resort’s signature restaurant, is known
the course accommodates players of all levels with a variety of tees and approach
for having one of the most romantic settings in Aruba
angles, full-length driving range, putting green, and separate chipping area
• Palms—at this lively beachfront Latin bistro. guests enjoy a relaxing lunch or dinner,
great views, and fresh ocean breezes
• Café Piccolo—a cozy Italian bistro boasting a show kitchen where pizzas are fired
in a stone oven
• Footprints Beach Grill—a great place to start your casual evening; serving delicious
grilled fare
• Café Japengo—savor the tantalizing flavors of an innovative fusion of pan-Asian
cuisine, sushi, and fresh seafood
POINTS OF INTEREST
• The capital city of Oranjestad
• San Nicolas, Aruba’s second-largest town
• Natural Pool
• Rock formations at Ayo and Casibari
• Rogers and Baby Beach at the island’s southeastern tip
• Indian petrography in the Fontein, Huliba, and Guadirikiri caves
• Alfresco Lobby Bar—featuring premium wines by the glass
• Historic Fort Zoutman
• Palms Beach Bar—situated on Palm Beach; no other lounge in Aruba has this kind
• Duty-free shops
of beachside atmosphere and ambiance
• Arikok National Park
• Copa Cabana Casino Bar—for exotic drinks and hand-rolled Cuban cigars
• Bubali Bird Sanctuary and the island’s butterfly farm
• Piet’s Pier Bar—watch the sunset and enjoy a tropical drink
• Archaeological Museum of Aruba
• Balashi Bar and Grill—swim or walk up to the Balashi Bar for your favorite cocktail,
• The California Lighthouse
lunch, or snack. Or beat the heat by enjoying the shaded seating next to the pool
• Historic Gold Mill Ruins and the Lourdes Grotto
• Kadushi Juice Bar—for fresh, delicious juices and nutritious smoothies
• Ostrich Farm
• 24-hour in-room dining
• Numismatic Museum and the Aruba Aloe Museum
10.09
Hyatt Regency Aruba
Resort & Casino
DIRECCION J.E. Irausquin Blvd. #85, Palm Beach, Aruba, Caribbean
TEL. 011-297-586-1234
WEB www.aruba.hyatt.com
acomodaciones
CONFERENCIAS Y BANQUETES
• 357 habitaciones, incluyendo 24 suites / salas, 29 habitaciones Regency Club,
• Un total de 9,245 pies cuadrados de espacio para reuniones, 3,008 pies cuadrados
y 7 habitaciones accesibles, todas íntimamente situadas en cada uno de los
nueve pisos.
Las habitaciones incluyen:
• Hyatt Grand Bed™
• Acceso a Internet de alta velocidad
• Televisor con control remoto y canales de películas por cable
• Correo de voz, teléfono con múltiples líneas
de espacio pre-funcional y 10,847 pies cuadrados de espacio para reuniones
• 6 salones de reuniones que cuentan con controles individuales o maestros para aire
acondicianados, sonido, música, micrófono, y teléfonos ya sean individuales o con
control integral en todas las salas, electricidad 110V
• Magnificas areas al aire libre, terraza frente a los salones, patio con plataforma
de Madera y area de playa y piscina disponibles para fiestas tematicas con comidas
y bebidas
• Caja fuerte en la habitación
• Dos espectaculares salas de reuniones
• Servicio de turdown disponible por solicitud
• Regency Caterers ofrece completos servicios de catering
• Baños con elegantes y completas amenidades incluyendo duchas especiales
• Equipos audiovisuales disponibles
• Lugar de trabajo con conexiones para computadores
• Secadora de pello, espejo para maquillarse
• Cafetera
• Plancha / tabla de planchar
• iHome® Radio reloj despertador
FACILIDADES RECREATIVAS
• 8,000 pies cuadrados de complejo turístico con piscina de 3 niveles, cascadas,
tobogan acuatico de dos pisos de alto, 2 piscinas de hidromasajes, jardines
tropicales y una laguna de agua dulce con peces y fauna tropical
• Entrega diaria del periódico
• Gimnasio y Spa, con salon de ejercicios, bicicletas, caminadoras, pesas, sauna,
SERVICIOS Y FACILIDADES
• Dos canchas de tenis iluminadas, cancha de baloncesto
• Servicio de Concierge, centro de negocios
• Hermosa propiedad de playa
• Oficina para alquiler de autos
• Red Sail Sports, la principal compañia para deportes acuaticos de Aruba situada
• Personal multilinguístico
• Tienda de regalos, boutiques, joyería
RESTAURANTES Y BARES
• Ruinas del Mar—el restaurante insignia del resort, es reconocido por ser uno de los
más románticos en Aruba
• Palms—en este animado bistro latino ubicado frente a la playa los huéspedes pueden
disfrutar de un relajante almuerzo o cena, lindas vistas, y la brisa fresca del océano
• Café Piccolo—un cálido bistro italiano donde las pizzas son hechas al fuego en un
horno de piedras
• Footprints Beach Grill—un gran lugar para comenzar sus tardes casuales, ofrecen
una exquisita parrillada
• Café Japengo—deléitese con los extrovertidos sabores y la innovadora fusion de la
cocina Pan-Asiática, sushi y frescos mariscos
masajes, baño de vapor e hidroterapia
en el hotelt
• Camp Hyatt
• Hyatt Regency Casino
• Tierra del Sol, el primer campo de golf para campeonatos en Aruba, ofrece un campo
de 18 hoyos de par 71 y vistas espectaculares de la isla; diseñado por Robert Trent
Jones II, la cancha acomoda a jugadores de todos los niveles con variedades de tees
y angulos, full—length driving range, putting green, zona de chipping separada.
PUNTOS DE INTERES
• La Ciudad Capital de Oranjestad
• San Nicolás, la segunda ciudad más grande de Aruba
• Piscina natural
• Formación de rocas en Ayo y Casibari
• Rogers y Baby Beach en el sureste de la isla
• Alfresco Lobby Bar—deleite se con exquisitos vinos
• Petrografía India en las cuevas Fontein, Huliba y Guadirikiri
• Palms Bar—situado en Palm Beach, ningún otro lounge en Aruba tiene este tipo de
• Fuerte histórico de Zoutman
atmósfera y ambiente frente al mar
• Tiendas libres de impuestos
• Hyatt Regency Casino Bar—para bebidas exóticas y cigarros cubanos
• Parque Nacional Arikok
• Piet´s Pier Bar-disfrute del atardecer mientras saborea su bebida tropical
• Santuario de Pájaros Bubali y la Granja de Mariposas de la isla
• Balashi Bar and Grill—nade o camine hacia Bar Balashi por su coctél favorito,
• Museo Arqueológico de Aruba
almuerzo o snack. Evite un poco el calor mientras disfruta los asientos con sombra al
• El Faro California
lado de la piscina
• Ruinas Históricas Gold Mill y la Gruta de Lourdes
• Kadushi Juice Bar—para deliciosos jugos naturales y nutriciosos smoothies
• Granja de Avestruces
• Servicio en la habitación las 24 horas del dia
• Museo Numismático y el Aruba Aloe
10.09

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