Board Packet

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Board Packet
Regular Board Meeting - Opening Activities / Agenda
Board of Education
Regular Board Meeting
Educational Services Center
September 1, 2015
4:30 p.m. Executive Session
5:30 p.m. Regular Session
I.
Opening Activities
5:00 p.m. – 7:00 p.m.
A. Call to Order
Educational
Center
B. Pledge
of AllegianceServices
and the Salute
to the New Mexico Flag
C. Introduction of Interpreter
D. Approval of Agenda
II.
Executive Session
A. Threatened or Pending Litigation, NMSA 1978, Section 10-15-1H(7)
1. T. Mirabal v. SFPS
2. Turquoise Trail Lease Amendments
3. Sufficiency Litigation
B. NMSA 1978, Section 10-15-1 (H)(5) Discussion of Collective Bargaining Negotiations
Between SFPS and SFPS Bargaining Units
III.
Superintendent and Board Announcements
A. Santa Fe High Mixed Choir
IV.
Public Forum
V.
Consent Agenda
A. Budget Adjustment Request
B. NEA-SF and SFPS Collective Bargaining Agreement July 1, 2015 to June 30, 2017
C. Approval of a Cash Transfer from the Operational fund to Title II for prior year expenses
(Excel Training) that were not approved by PED.
D. Fourth Quarter Report
E. Turquoise Trail Charter School
1. Settlement Agreement relating to Turquoise Trail Charter School Lease
2. First Amendment to Turquoise Trail Charter School
F. Approval of Minutes
1. August 18, 2015 – Regular Board Meeting
VI.
Union Update
VII.
Presentation
A. iGraduate: Expanding Options for Families at the Secondary Level
B. Report from the Superintendent’s Task Force on Alternative Teacher Recruitment
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Regular Board Meeting - Opening Activities / Agenda
VIII.
Action
A. First Reading of Policy 540 - Inclusion of Charter Schools in District Bonds
B. Legislative Resolutions to be Approved for Presentation to the 2016 New Mexico School Board
Association
1. Resolution 2015/16-4, Public Participation in ESEA Waiver
2. Resolution 2015/16-5, School Board Candidate Qualifications
3. Resolution 2015/16-6, PARCC Waiver for High School Students to Substitute ACT Exam for
Graduation Requirement
4. Resolution 2015/16-7, School Starting, Dates
5. Resolution 2015/16-8, The NM Safe Schools Initiative and its efforts on Bullying Prevention
6. Resolution 2015/16-9, The NM Safe Schools Initiative and All Families Matter Coalition, and
their efforts on transgender student policy
IX.
Board Discussion
A. Study Session Regarding SFPS Work Environment (S. Carrillo)
B. Board Committee Structure (S. Duncan)
X.
XI.
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
Advance Planning
September 7, 2015, Labor Day Holiday (District Closed)
September 8, 2015, 5:00 p.m. – 7:00 p.m., Study Session, ESC, 610 Alta Vista
September 9, 2015, 6:00 p.m. – 8:00 p.m., Citizens Review Committee Meeting, ESC, 610 Alta Vista
September 10, 2015, 5:00 p.m. – 7:00 p.m., Audit Committee Meeting, ESC, 610 Alta Vista
September 15, 2015, 4:30 p.m., Executive Session, 5:30 p.m., Regular Board Meeting, ESC, 610 Alta Vista
September 21, 2015, 5:00 p.m. – 7:00 p.m., Study Session, Finance Sub-Committee, ESC, 610 Alta Vista
October 6, 2015, 4:30 p.m., Executive Session, 5:30 p.m., Regular Board Meeting, ESC, 610 Alta Vista
October 8, 2015, 5:00 p.m. – 7:00 p.m., Audit Committee Meeting, ESC, 610 Alta Vista
October 12, 2015, 5:00 p.m. – 7:00 p.m., Study Session, Finance Sub-Committee, ESC, 610 Alta Vista
October 14, 2015, 6:00 p.m. – 8:00 p.m., Citizens Review Committee Meeting, ESC, 610 Alta Vista
October 20, 2015, 4:30 p.m., Executive Session, 5:30 p.m., Regular Board Meeting, ESC, 610 Alta Vista
Adjournment
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or
participate in the hearing or meeting, please contact the Board of Education Office at (505) 467-2001 at least one week prior to the meeting or as soon as possible. Public
documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the Board of Education Office at (505) 467-2001 if a summary or other
type of accessible format is needed.
Si usted es un individuo con una discapacidad que necesita un lector, amplificador, intérprete de lenguaje de señas cualificado o cualquier otra forma de servicio o ayuda auxiliar
para asistir o participar en la audiencia o reunión, póngase en contacto con la oficina de la Mesa Directiva de Educación al (505) 467-2001 al menos una semana antes de la
reunión o tan pronto como sea posible. Los documentos públicos, incluyendo la agenda y minutos, pueden proporcionarse en diversos formatos accesibles. Póngase en contacto con
la Mesa Directiva de Educación al (505) 467-2001 si se necesita un resumen u otro tipo de formato accesible.
“Santa Fe Public Schools does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities and provides equal access to the Boy
Scouts and other designated youth groups. The following department has been designated to handle inquiries regarding non-discrimination policies: Santa Fe Public Schools,
Human Resources Department, 610 Alta Vista, Santa Fe, NM 87505, Phone number: (505) 467-2008.
For further information on notice of non-discrimination, visit http://wdcrobcolp01.ed.gov/CFAPPS/OCR/contactus.cfm for the address and phone number of the office that serves your
area, or call 1-800-421-3481.”
Escuelas Públicas de Santa Fe no discrimina por razones de raza, color, origen nacional, sexo, discapacidad o edad, en sus programas y actividades y ofrece acceso igualitario a los
Boy Scouts y otros grupos juveniles designados. El siguiente departamento se ha encargado de tramitar las consultas relacionadas con las pólizas de no discriminación:Escuelas
Públicas de Santa Fe, Departamento de Recursos Humanos, 610 Alta Vista, Santa Fe, NM 87505, Teléfono: (505) 467-2008.
Para más información sobre la notificación de la no discriminación, visite http://wdcrobcolp01.ed.gov/CFAPPS/OCR/contactus.cfm para la dirección y número de teléfono de la
oficina que sirve su área, o llame al 1-800-421-3481
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Regular Board Meeting - Consent Agenda
Santa Fe Public Schools
Board of Education Meeting
Agenda Item Cover Sheet
Item:
Budget Adjustments Requests
Summary:
Board of Education approval is requested for the following Budget Adjustment
Requests. Presentation of Budget Adjustment Requests is required to increase,
decrease or transfer funds in original budgets to provide for modification of
specific line items.
Recommendation:
Approve Budget Adjustment Requests.
Funding Source:
As noted on the attached Budget Adjustment Request listing.
Cost Implication (s): None
Staff Implication (s): None
Submitted by:
Carl Gruenler, Deputy Superintendent of Business Operations
Additional documentation attached:
yes X
Board of Education Meeting
September 1, 2015
CG:dg
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no ___
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Regular Board Meeting - Consent Agenda
Santa Fe Public Schools
Board of Education Meeting
Agenda Item Cover Sheet
Item:
Approval of a Cash Transfer from the Operational fund to Title II for prior year
expenses (Excel Training) that were not approved by PED.
Summary:
Approval to transfer $256 to Title II from Operational fund for prior year expenses
not approved by PED.
Recommendation:
Approval of Cash Transfer
Funding Source:
Fund 11000 – Operational – $256
Cost Implication (s): See above
Staff Implication (s): None
Submitted by:
Carl Gruenler, Deputy Superintendent for Business Operations
Additional documentation attached:
yes X
Board of Education Meeting
September 1, 2015
CG:dg
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no ___
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Santa Fe Public Schools
Board of Education Meeting
Agenda Item Backup Sheet
Item:
Fourth Quarter Report
Summary:
In Board Policy #520 - Financial System and Expenditure Reports, it is required
that a quarterly budget report be presented to the Board of Education 45 days after
the closing of the month. The Business Services Office is hereby submitting a
budget report for the fourth quarter of fiscal year 2014-2015. This is for
information only.
Recommendation:
This item is for informational purposes only and does not require approval.
Funding Source:
As noted on the attached Budget Report.
Cost Implication (s): As noted on the attached Budget Report.
Staff Implication (s): None
Submitted by:
Carl Gruenler, Deputy Superintendent for Business Operations
Additional documentation attached:
yes X
Board of Education Meeting
September 1, 2015
CG:dg
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no ___
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Regular Board Meeting - Consent Agenda
Santa Fe Public Schools
Board of Education
Minutes of a Regular Board Meeting
Educational Services Center
August 18, 2015
I.A
Call to Order
Ms. Lorraine Price, Vice President of the Board of Education, called the meeting to order. Other members
present were: Ms. Susan Duncan, Secretary; Ms. Maureen Cashmon, Member; Mr. Steven Carrillo, Member;
and Dr. Joel Boyd, Superintendent. President Ms. Linda Trujillo was excused.
I.B
Pledge of Allegiance & Salute to the New Mexico Flag
Vice President Price led the Pledge of Allegiance and Salute to the New Mexico Flag.
I.D
Approval of Agenda
Member Cashmon made motion to approve the agenda, Secretary Duncan seconded the motion. All in favor,
motion carried.
II.
Executive Session
Secretary Duncan made motion for the Board to go into Executive Session, Member Carrillo seconded the
motion.
III.
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Superintendent and Board Announcements
Board Announcements
Vice President Price announced the passing of Julian Bond and requested a moment of silence;
Vice President Price read Teacher’s resignation letter; ‘My profession … no longer exists’ by Gerald J.
Conti as published in the Washington Post by Valerie Strauss;
Vice President Price thanked staff and the Superintendent for the smooth school opening;
Member Cashmon complemented the transportation staff for their diligence in answering constituents’
transportation related questions;
Member Carrillo announced:
o Great job on the supplement that was published in the New Mexican regarding the first day of
school;
o Santa Fe High Theater’s play was a hit in Scotland;
o Football season opens on Friday, August 28th, with Santa Fe High v. St. Michaels;
o Santa Fe Prep v. Capitol soccer game on August 26.
Superintendent Announcements
Superintendent Boyd introduced new staff member, Alex Salazar, Capitol Funds;
Superintendent Boyd reported that this year’s school opening went remarkably smooth;
Superintendent Boyd announced that David Perez was in attendance to answer any questions related to
transportation;
Superintendent Boyd announced that Latifah Phillips has been promoted to Assistant Secretary of Indian
Education.
IV.
Public Forum
Ms. Phillips read the ground rules and proceeded to introduce the 7 speakers who as each one was called on to
speak.
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Regular Board Meeting - Consent Agenda



Charlotte Whitcomb – thanked the board members for their hard work and announced three forums that
the Interfaith Coalition is sponsoring in September, October and December.
Cindy Geist – as school nurse for SFHS, Ms. Geist praised the health care volunteers that worked at
registration and spoke about the vaccination policy.
Cynthia Allen – thanked Vice President Price for reading the Teacher’s resignation letter; ‘My
profession … no longer exists’ and spoke about standardized testing.
V. Consent Agenda
Secretary Ducan made motion to accept the Consent Agenda, Member Cashmon seconded the motion to
accept the Consent Agenda. Roll call vote was taken. Vice President Price – yes; Secretary Duncan – yes;
and member Carrillo – yes; Member Cashmon – yes Motion carried.
VI. Union Update
Grace Mayer, President of NEA reported the following:
 Informational visits at the schools will take place;
 Application has been made for money from PED;
 Member survey will be conducted;
 Pleased that the collective bargaining negotiation has reached agreement and is particularly happy
regarding the extension of ten days for nurses.
VII. Presentations
A. Truancy Task Force Update - Mission Attendance – Theresa Baca and Gabe Romero
An update was presented by Theresa Baca and Gabe Romero that included:
 Accomplishments: policy 300 update, addition of truancy prevention coach, policy AR,
incentives, and consequences;
 Review of attendance data indicators;
 Next Steps: community partnerships, City and School joint resolution, redesign of task force,
development of marketing and social media campaign.
B. SFPS Digital Learning Plan Update – Dr. James Lujan
A brief presentation was given by Dr. James Lujan and staff member Neal regarding the following:
 Video presentation on what to expect;
 Reports on infrastructure, classroom equipment and professional development;
 Courses of study;
 Video presentation regarding Google Apps for education.
VIII.
Action
A. Second Reading and Adoption of Policies: Policy 200 – Non Discrimination Policy; Policy 330 –
Discrimination and Harassment – Students; Policy 331 – Freedom from Bullying, Harassment, and
Hazing
Member Carrillo made motion to accept Policies 200 – Non Discrimination Policy; Policy 330 –
Discrimination and Harassment – Students; Policy 331 – Freedom from Bullying, Harassment.
Member Cashmon seconded the motion, all in favor, motion carried.
IX.
Board Discussion
 Secretary Duncan requested that committee structure be added to a future agenda;
 Member Carrillo discussed wages for EAs;
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Regular Board Meeting - Consent Agenda
 Member Carrillo requested that a resolution be prepared and presented regarding a change of the first
day of school to the day after the Labor Day holiday; board members were in support and Member
Carrillo will draft the resolution.
X.
Advance Planning
The following advance planning session dates were agreed upon with the addition of August 26, 2015 CRC:
 September 1, 2015, 4:30 p.m., Executive Session, 5:30 p.m., Regular Board Meeting, ESC, 610 Alta Vista
 September 8, 2015, 5:00 p.m. – 7:00 p.m., Study Session, ESC, 610 Alta Vista
 September 9, 2015, 6:00 p.m. – 8:00 p.m., Citizens Review Committee Meeting, ESC, 610 Alta Vista
 September 10, 2015, 5:00 p.m. – 7:00 p.m., Audit Committee Meeting, ESC, 610 Alta Vista
 September 15, 2015, 4:30 p.m., Executive Session, 5:30 p.m., Regular Board Meeting, ESC, 610 Alta Vista
XI. Adjournment
Vice President Price adjourned meeting.
SANTA FE PUBLIC SCHOOLS
BOARD OF EDUCATION
Linda Trujillo, President
Attested by: Susan Duncan, Secretary
Minutes approve on: ____________________
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Regular Board Meeting - Presentation
iGraduate
Expanding Options for Families
at the Secondary Level: Five
Year Plan
Year 4 Update
September 1, 2015
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Regular Board Meeting - Presentation
Agenda
• iGraduate
▫ Comprehensive Redesign
 Goals SY 2015-2016
▫ Magnet School
 Goals SY 2015-2016
▫ Alternative Pathways
 Goals SY 2015-2016
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Regular Board Meeting - Presentation
iGraduate Redesign:
3-Pronged Approach
• Comprehensive Redesign
• Magnet School
• Alternative Pathways
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Regular Board Meeting - Presentation
Our Recommendations Strived to
Accomplish multiple goals
•
•
•
•
Expand Options for Families
Increase Equity District-wide
Ensure College and Career Readiness
Maintain Small and Personalized Learning
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Regular Board Meeting - Presentation
Comprehensive Redesign
Goals SY 2015-2016
Goal
AP Expansion
Expand by 4 courses at each high
school
AVID
Expand by 3% at each high school
and retention of students in the
upper grades.
Freshman Bridge/Jump Start
Increase attendance by 5% at both
schools.
Expansion of Pathways/Academies
at SFHS
Freshman Academy
Implementation, Year 2
Academy of Sustainability, Year 2
Academy of Innovation, Year 2
Solidify other Academies
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Regular Board Meeting - Presentation
Early College Planning
SY 2015-2016
• Continue Planning with SFCC
• Solidify facility location
• January, 2016, hire a principal
• Develop Programs and Curriculum
*We wrote a grant and received $100,000 for
planning.
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Regular Board Meeting - Presentation
Magnet School
• Mandela International Magnet School
School in Year 2 of Implementation

▫ Expanded to Grade 9
▫ 150 students (50 students more than last year)
▫ Expand to Grade 10 in 2016-2017
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Regular Board Meeting - Presentation
Alternative Programs
• Twilight School
• Bridge Academy
• Engage Santa Fe
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Regular Board Meeting - Presentation
Alternative Programs
Goals SY 2015-2016
Program
Goals
Twilight
Increase enrollment of students by 5%
and increase the credits earned.
Bridge Academy
Improve curriculum offerings and
transition back to home schools.
Engage Santa Fe
Increase enrollment by 10%.
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Regular Board Meeting - Presentation
Questions
• Are we moving at the right pace?
• Are we meeting the needs our secondary
students?
• Does this plan expand options for students?
• Are the goals reasonable?
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Regular Board Meeting - Advance Planning
•
•
•
•
•
•
•
•
•
•
•
September 7, 2015, Labor Day Holiday (District Closed)
September 8, 2015, 5:00 p.m. – 7:00 p.m., Study Session, ESC, 610 Alta Vista
September 9, 2015, 6:00 p.m. – 8:00 p.m., Citizens Review Committee Meeting, ESC, 610 Alta Vista
September 10, 2015, 5:00 p.m. – 7:00 p.m., Audit Committee Meeting, ESC, 610 Alta Vista
September 15, 2015, 4:30 p.m., Executive Session, 5:30 p.m., Regular Board Meeting, ESC, 610 Alta Vista
September 21, 2015, 5:00 p.m. – 7:00 p.m., Study Session, Finance Sub-Committee, ESC, 610 Alta Vista
October 6, 2015, 4:30 p.m., Executive Session, 5:30 p.m., Regular Board Meeting, ESC, 610 Alta Vista
October 8, 2015, 5:00 p.m. – 7:00 p.m., Audit Committee Meeting, ESC, 610 Alta Vista
October 12, 2015, 5:00 p.m. – 7:00 p.m., Study Session, Finance Sub-Committee, ESC, 610 Alta Vista
October 14, 2015, 6:00 p.m. – 8:00 p.m., Citizens Review Committee Meeting, ESC, 610 Alta Vista
October 20, 2015, 4:30 p.m., Executive Session, 5:30 p.m., Regular Board Meeting, ESC, 610 Alta Vista
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Regular Board Meeting - Adjournment
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend
or participate in the hearing or meeting, please contact the Board of Education Office at (505) 467-2001 at least one week prior to the meeting or as soon as possible.
Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the Board of Education Office at
(505) 4672001 if a summary or other type of accessible format is needed.
Si usted es un individuo con una discapacidad que necesita un lector, amplificador, intérprete de lenguaje de señas cualificado o cualquier otra forma de servicio o
ayuda auxiliar para asistir o participar en la audiencia o reunión, póngase en contacto con la oficina de la Mesa Directiva de Educación al (505) 467-2001 al menos
una semana antes de la reunión o tan pronto como sea posible. Los documentos públicos, incluyendo la agenda y minutos, pueden proporcionarse en diversos
formatos accesibles. Póngase en contacto con la Mesa Directiva de Educación al (505) 467-2001 si se necesita un resumen u otro tipo de formato accesible.
“Santa Fe Public Schools does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities and provides equal
access to the Boy Scouts and other designated youth groups. The following department has been designated to handle inquiries regarding non-discrimination policies:
Santa Fe Public Schools, Human Resources Department, 610 Alta Vista, Santa Fe, NM 87505, Phone number: (505) 467-2008. For further information on notice of
non-discrimination, visit http://wdcrobcolp01.ed.gov/CFAPPS/OCR/contactus.cfm for the address and phone number of the office that serves your area, or call 1-800421-3481.”
Escuelas Públicas de Santa Fe no discrimina por razones de raza, color, origen nacional, sexo, discapacidad o edad, en sus programas y actividades y ofrece acceso
igualitario a los Boy Scouts y otros grupos juveniles designados. El siguiente departamento se ha encargado de tramitar las consultas relacionadas con las pólizas de
no discriminación:Escuelas Públicas de Santa Fe, Departamento de Recursos Humanos, 610 Alta Vista, Santa Fe, NM 87505, Teléfono: (505) 467-2008.
Para más información sobre la notificación de la no discriminación, visite http://wdcrobcolp01.ed.gov/CFAPPS/OCR/contactus.cfm para la dirección y número de
teléfono de la oficina que sirve su área, o llame al 1-800-421-3481.
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